PRIVACY POLICY

DATA CONTROLLER

Mainostoimisto Reflex Oy
Business ID 0700247-1
Satakunnantie 31
20300 Turku, Finland

GENERAL

In order for us to serve you as best as we can, we need to collect and process some data about you. We appreciate your privacy and are committed to protecting it. This privacy policy includes information on what personal data we collect, on what grounds we process it and what rights and possibilities you have concerning your personal data.

Mainostoimisto Reflex Oy processes your personal data in accordance with this privacy policy and the applicable legislation. Therefore, we ask you to read this privacy policy carefully. We might update this privacy policy as our operation develops or as the legislation changes, so we ask you to visit this page from time to time.

By using our services, website or by contacting us, you accept and agree to us processing your data in accordance with this privacy policy. In case you do not accept or agree to this privacy policy, we most likely are unable to provide services to you.

FOR WHAT PURPOSE IS MY PERSONAL DATA COLLECTED AND PROCESSED?

Keräämme, säilytämme ja käsittelemme sinua koskevia henkilötietoja vain ennalta määriteltyihin tarkoituksiin. We collect, store and process your personal data for predefined purposes only. The main purposes are:

  • Fulfilling our contractual obligations
  • Fulfilling our legal obligations and claims
  • Customer communications and handling contact requests
  • Developing our business
  • Targeting our services to you
  • Storing correct and reliable information through e.g. backups 

WHAT KIND OF PERSONAL DATA IS COLLECTED AND FROM WHAT SOURCES?

We collect personal data mainly from you when you contact us, or later when you are using our services. We also collect data about our website visitors with Google Analytics in order for us to be able to analyse and develop our website and target relevant marketing to visitors.

We might typically get the following data from you:

  • Business name and ID
  • Phone number and email of contact person
  • Title or profession
  • Postal and invoicing address
  • Information about the device or connection you are using (e.g. IP address, time, browser type, device operating system, visited pages and time spent, location, web address from which the user arrived at the website)
  • Information collected through cookies
  • Other text-based information related to the business relationship

Other data processed based on your consent:

  • Social security number
  • Gender

Data sources include e.g. LinkedIn, Google Analytics and forms on the website. Personal data is collected from the data subject in connection with the data controller’s client contacts by e.g. phone, web service and client events. In addition and in connection with the acquisition of new clients for example, we may use names picked up e.g. from various media to acquire new business.

ON WHAT GROUNDS IS THE PERSONAL DATA BEING PROCESSED?

We make sure that we always have a basis required by law to process your personal data. We might process your personal data on several different grounds. We process your data to implement the contract and to fulfil legal obligations. We also process your personal data on the grounds of our legitimate interest, which include providing our services and carrying out and developing our business. We might process some personal data on the basis of your consent.

WHO PROCESSES MY DATA AND IS IT GIVEN TO THIRD PARTIES?

Your data is being processed mainly by our company personnel when they are performing daily tasks. We might outsource some of the personal data processing with regards to, for example, the information systems that save, store and process the data. In these cases, we always make sure, e.g., by contracts, that your data remains confidential and that your data is being processed in accordance with the legislation. We might also disclose the data if so required by our contractual obligations or if the law or a competent authority requires so. We might also disclose your data if we were part of a merger or acquisition.

IS MY DATA DISCLOSED OUTSIDE OF THE EU?

The servers needed for the operation of the software are located mostly in the EU or EEA or in such countries outside of the EU or EEA where the European commission has deemed data security to be at an adequate level. To fulfil our service, data can be transferred outside of the EU or EEA in compliance with the transfer criteria of data privacy legislation. Such transfer and storing of data will be carried out in compliance with the relevant legislation and with adequate security mechanisms in place (EU – US Privacy Shield certificate). Mainostoimisto Reflex Oy does not disclose client data for direct marketing purposes.

FOR HOW LONG IS MY PERSONAL DATA BEING STORED?

We do not store your personal data longer than is necessary for its intended use or longer than our contractual or legal obligations require. The storage period of personal data may vary due to the intended use or the situation. We aim to update your personal data from time to time by deleting unnecessary data and by updating obsolete data.  

HOW IS MY PERSONAL DATA BEING STORED AND SECURED?

Your data is being stored on our service providers’ servers, which have been secured in accordance with general industry procedures. The personal data we collect and process is kept confidential and disclosed only to those who require it to do their job, or confidentially and in a limited manner to third parties on the basis of service agreements. Access to your personal data is protected with usernames, passwords and access rights per user.

We protect your personal data with appropriate technical and organisational security measures. Such measures include, for example, proactive and reactive risk management, the use of firewalls, encryption technologies and secure equipment rooms, as well as access control and security systems.

IS GIVING MY PERSONAL DATA MANDATORY? WHAT HAPPENS IF I DON’T CONSENT TO GIVING MY PERSONAL DATA?

By not giving your personal data or by not agreeing for the data to be processed, we most likely are not able to provide services to you as we are unable to fulfil the purpose of our business. Therefore, if you do not wish for us to process your personal data in accordance with this privacy policy, we kindly ask that you do not provide us any kind of personal data.

WHAT ARE COOKIES AND ARE THEY BEING USED ON THE WEBSITE?

We use cookies on our website to provide the best possible user experience for website visitors. Cookies are short text files that the webserver stores on the user’s end device. Cookies provide us information on how website users use our website. We might use cookies to develop our services and our website, analyse the website usage, and target and optimise our marketing. The website user can give their consent to the usage of cookies or block cookies from the settings of their web browser. Most web browsers allow cookies automatically. Please note that blocking cookies might limit the operability of our website. For more information on the privacy policy of Google and the usage of Google Analytics, please visit: https://support.google.com/analytics/answer/6004245 https://support.google.com/analytics/answer/6004245

You can block Google from collecting and using data (cookies and IP addresses) by downloading and installing a tool available at  https://tools.google.com/dlpage/gaoptout?hl=en  or by using another ad and tracking blocker.

WHAT KIND OF RIGHTS AND OPTIONS DO I HAVE?

Withdrawing consent

If we are processing your data with your consent, you can withdraw your consent at any time by, for example, sending an email to jenita.pernell@mainosreflex.fi

Access to data

You have a right to get a confirmation from us on whether we are processing your personal data and what kinds of personal data we are processing. In addition, you also have the right to receive supplementary information about the grounds of processing your personal data.

The right to correct your personal data

You have the right to request that we correct incorrect, outdated or otherwise inadequate personal data concerning you.

The right to prohibit direct marketing

You have the right to prohibit the processing of your personal data for direct marketing purposes by sending an email to jenita.pernell(at)mainosreflex.fi

The right to object to the processing of personal data

If we are processing your personal data on the basis of general interest or on the basis of our legitimate interest, you have the right to object to the processing of your personal data when there is no significant reason that would override your rights or when the processing is not necessary to deal with a legal claim. Please note that in this situation we would most likely be unable to provide services to you.

The right to restrict processing

In certain situations, you have the right to demand that we restrict the processing of your personal data.

The right to portability of personal data

If we are using your data on the basis of your consent or to fulfil a contract, you have the right to receive the data that you have provided us electronically in a commonly used format, so that the data can be transferred to another service provider.

HOW CAN I IMPLEMENT MY RIGHTS?

You can implement the previously mentioned rights by contacting us, for example, by email at jenita.pernell@mainosreflex.fi. We kindly ask you to mention your name, address, and phone number and to attach a copy of your passport, driver’s license or other form of identification so that we can ensure your identity.

CAN THIS PRIVACY POLICY BE UPDATED?

We might update this privacy policy in case our operation or our principles of data protection change. Updates may also be made if the current law changes. The changes will take effect when we publish the updated privacy policy. For this reason, we kindly ask you to read this privacy policy from time to time.

WHO CAN I CONTACT REGARDING PRIVACY ISSUES?

Contact info:

Mainostoimisto Reflex Oy
Business ID 0700247-1
Satakunnantie 31
20300 Turku, Finland
jenita.pernell(at)mainosreflex.fi

Last updated 20.05.2018

Advertising Agency Reflex
Satakunnantie 31, 3rd floor
20300 Turku, Finland

+358 2 6517 2200
info@mainosreflex.fi
firstname.lastname@mainosreflex.fi